In Noida and Gurgaon, hiring runs in waves — and every wave produces the same operational question: what does a new joiner actually receive on day one, and who makes sure it's there before they are?
This is a practical guide to building onboarding kits for NCR teams: what to include, what it costs, and how to get kits to people who may be joining in three different cities.
Why the kit matters more than the gift
A joining kit is the first physical object a new hire receives from the company. It sets the tone for what the organisation feels like: considered, or improvised. For teams hiring continuously, it's also an operational process, not a one-off purchase — which is why the logistics matter as much as the contents.
A workable kit checklist
Not everything below belongs in every kit. Pick 4–6 items for a standard kit, and add the rest for senior or leadership joiners:
- Insulated bottle or tumbler — the single most-used item in any kit
- Notebook and pen, branded
- Laptop backpack or sleeve
- Mug — for the desk, not for travel
- Tech accessory — power bank, cable organiser or charging stand
- Apparel — polo, T-shirt or cap, sized in advance
- Sticker set or pin for team culture
- Welcome card with the manager's name and start date
- Onboarding document folder or document pouch
- Snack or beverage item for the first week
- Desk organiser or stationery set
- Something personal — a local item or a destination-specific touch
What kits cost per joiner
| Budget band | What a kit looks like |
|---|---|
| Under ₹500 | Bottle or mug + notebook + pen, branded. Works well for bulk hiring. |
| ₹500 – ₹1,000 | The standard zone — bottle, notebook, pen, mug or small tech accessory in a boxed presentation. |
| ₹1,000 – ₹2,500 | Adds a backpack or apparel item; the kit starts to feel like a substantial gift. |
| ₹2,500 – ₹5,000 | Luggage or a premium tech item plus branded basics — for senior hires. |
Two variables move the number most: whether apparel is included (sizing and stock add complexity), and whether each kit is individually packed and addressed.
The part most teams get wrong: logistics
Three failure patterns we see repeatedly in NCR onboarding:
- Kits arrive after the joiner. Fix: dispatch per recipient against the joining list, not in a bulk pallet to the office.
- Sizes are wrong. Fix: collect sizes in the offer or pre-joining form, and keep two sizes of each apparel item in stock.
- Nobody owns the list. Fix: agree who sends the joining update and how often — weekly is usually enough for teams hiring continuously.
Per-recipient dispatch is what makes a kit programme work across a spread-out team: with pan-India coverage across 19,000+ PIN codes, kits can go to the office, the joiner's home or a temporary address — including hires who haven't relocated yet.
Working back from the joining date
| When | What to do |
|---|---|
| 2–4 weeks before | Choose kit contents and budget band; confirm branding and sizes |
| 2 weeks before | Receive mockups, approve artwork, request a sample if the kit is new |
| 7–10 days before | Send the joining list with names and addresses |
| 3–5 days before | Kits packed, quality-checked and dispatched per recipient |
| Joining day | Kit on the desk, or delivered home before the start date |
For a programme with a fixed kit template, the steady state is simpler: keep the template approved and send weekly lists. Stocked lines dispatch in a median of 48 hours after sign-off.
Start with a sample
Before committing to 200 kits, ask for one physical sample. It's the cheapest quality check available — and it lets a manager or founder approve the finish before the run starts. Kit contents assembled this way are listed in our Gifting Catalogue, including a ready-made employee onboarding set range.
Questions we get from NCR buyers
What should a basic onboarding kit cost per employee?
Most NCR teams build kits in the ₹500–₹1,000 band: an insulated bottle or mug, a branded notebook and pen, presented in a box. Adding a backpack or apparel moves it into the ₹1,000–₹2,500 band.
Can kits be sent to a joiner's home instead of the office?
Yes. We dispatch per recipient, so kits can go to an office, a home or a temporary address — useful for remote-first teams and new hires who haven't relocated yet.
What's the minimum number of kits?
Most SKUs start at 25–50 units, and curated hampers from 30 boxes. Mixed kits can combine lower quantities across different products.
How do you handle apparel sizes?
Collect sizes in the pre-joining form and share them with the joining list. Keeping two sizes of each item in stock avoids delays on individual joiners.
Get a shortlist for your headcount
Send the brief — headcount, budget band, occasion and delivery cities — and you'll have curated options with indicative pricing within one working day.
Request a quote